Borders League membership currently numbers 18. Given that 6 races are now staged each season, member clubs can be expected to organise a League race every three seasons. This page is intended to provide guidance and useful information for all clubs, when called upon to stage a race.
Organising a Borders League race is mainly just like organising any other road race. The club takes on the responsibility for the safe operation of the race and compliance with all external requirements (e.g. licenses, risk management, communication). These duties will be vested in the Race Director on behalf of the club.
Below is a link to a generic document which covers all aspects of staging a race:
Race Director Handbook 2017
This Handbook is produced by RunBritain. it includes guidance on key areas of staging road and multi-terrain races including: risk assessment, highways, health and safety, disability discrimination, course design and promotion.
The handbook is supported by 13 fact sheets.
Borders League road races, however, have certain specific requirements, and these are detailed here for the attention of the Race Director:
- Approximate race distance should be 5 miles or longer, but not exceeding 10km .
- The following information, concerning the course and venue, should be provided to League officials in good time to be uploaded onto the League website:
1) Copy of the Race License,
2) Course Map – including distance (and profile, if possible)
3) Race Information Sheet
4) Course measurement certificate (if applicable) - Two people to be assigned the role of handing out place tokens with barcodes at the end of the race
- Two people to be assigned the role of operating the digital stop watches (see * below)
But of course you don’t need to: –
Deal with race entries or fees
Process results
Provide PA systems at the venue
For further assistance, the following documents are attached:
A checklist of all the essential requirements which need to be in place for staging a race
A sample briefing to marshals and helpers, which can be adapted for the club’s requirements.
A sample route briefing , which details the locations of marshals and signs around the course, which again can be adapted for the club’s requirements
Advice on the setting up and operation of the finish line and funnel
Further information is available from: –
http://www.runbritain.com/race-director-club
It is strongly recommended that all clubs should send people on The Race Directors Course and more information
can be obtained from Gavin Lightwood at glightwood@uka.org.uk
* Timekeeping is by use of digital timers. The club is required to provide two people to operate the timers. Instruction will be given if required. The two timekeepers should check regularly that the two timers are in sync. If one is out (it happens) the timekeepers should make it clear to results secretary which one carries the error.
updated 07/08/2023